Vaga Para Assistente de Armazém (m/f)

Vaga Para Assistente de Armazém (m/f)



Warehouse Assistant

Context:

Under the overall supervision of the Resource Management Officer and direct supervision of the Procurement Officer and in close coordination with Head of Office, the incumbent will be responsible for supporting Warehouse administration activities in sub-office and the mission.

Responsibilities and Accountabilities


  • Support the overall warehousing administration, receiving the goods, updating the warehouse records and database, handing over the goods to the operations whenever required;
  • Clean up and keep the entire warehouse facility well maintained, including ensuring that goods are stacked and stored in appropriate manner;
  • In close coordination with the procurement, receive goods from vendors/ transporters and inspect the quantity/quality to confirm all meets the same specifications have been ordered;
  • Monitor the loading/offloading activities at the warehouse whenever taking place and suggest to the supervisor the the labor needed to cover the job properly. Follow up on the transportation of the goods exiting the warehouse to other destinations;
  • Issue the “Receiving Report Forms” for the new arrival items into the warehouse;
  • Issue the “Stock Release Authorization Form” when releasing items from the warehouse;
  • Provide regular update on the warehouse inventory records upon completing for each activity and submit the updated warehouse inventory report to Procurement/Logistics Officer on weekly basis;
  • Ensure all the original shipping documents are well received in case of receiving new arrival shipments like, packing lists, way bills; bills of lading and the shipping invoices;
  • Obtain the duly authorization from Logistics/Procurement Officer or his/her designated officer in case of releasing/issuing any of the warehouse items to any individual and/or unit within the mission;
  • Maintain, update and manage the archiving system with proper labels;
  • Perform any other duties as may be assigned.



Required Qualifications and Experience

Education

  • University degree in Business Administration, supply chain or a related field from an accredited academic institution with at least one year of relevant professional experience; or
  • High school diploma in the above fields with at least three years of relevant professional experience
  • Experience
  • Have working experiences in administration, logistics and procurement, warehouse/asset inventory management, preferably have experience in procurement/logistics at IOM.


Skills


  • Ability to prepare clear and concise reports and to analyses and interpret source information and data.
  • High level of computer literacy is required, Good knowledge of MS-Office, specifically Microsoft EXCEL;
  • Have knowledge and experiences in SAP is an advantange.
  • Languages
  • Fluency in English and Portuguese both oral and written is required.


Required Competencies

The incumbent is expected to demonstrate the following values and competencies:


  • Values – all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible;
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct;
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.


Core Competencies – behavioural indicators


  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results;
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes;
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate;
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work;
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.



Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

How to apply:

Interested candidates are invited to submit their applications in ENGLISH, with:


a) Cover letter, clearly specify suitability and availability date
b) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).

Please submit your application by email to iommzbvacancies@iom.int , indicating the reference code above (SVN/MZ10/2020/020 – Warehouse Assistant) as subject. The deadline for applications is 5 May 2020.
Location: Beira 
Only applicant who meets the above qualification will be considered.


No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

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