Vaga Para Assistente De Logística (m/f)

Vaga Para Assistente De Logística (m/f)

Logistics Assistant



Context:

Under the overall supervision of the Procurement/Logistics Officer and Resources Management Officer   and direct supervision of the Senior Procurement/Logistics Assistant and in close coordination with Head of Office, the incumbent will be responsible to provide logistics support at the sub office.

Responsibilities and Accountabilities


  • Assist in maintaining of overall procurement and logistic documentation including filing, labelling, and arranging the files in order periodically;
  • Responsible for record storage management, file database maintenance, collection and retrieval of documents, and liaise with the vendor;
  • Assist  in  maintaining  vendor  database,  including  but  not  limited  to;  recording vendor’s performance and registering new vendor;
  • Assist in  maintaining  price  list  database  of  regular  supplies,  accommodations, medical facilities, etc. of the Mission;
  • Assist  in   maintaining   and   updating   progress-monitoring   tracking   sheet   of procurement process for each request submitted to Procurement and Logistic unit to ensure that goods/services/works are delivered within the project timeline, and payment is made in a timely manner;
  • Assist in making hotel reservation, and preparing Request for Payment related to hotel accommodation for any staff on duty travel in the event of accommodation is provided to the staff;
  • Assist in arranging any official meeting/workshop/training  in coordination with respective unit and staff (venue, meals/snack boxes, hotel accommodation);
  • Assist in obtaining hotel corporate rate for the Mission, and maintaining the hotel data base including the UNDSS hotel rate;
  • Assist in doing regular invoice reconciliation with vendors;
  • Assist in updating and maintaining the visibility stock to ensure required minimum stock is reached, and in coordination with the procurement staff to replenish the stock accordingly.
  • Provide clerical support for audit or evaluation related to the projects, and external or internal audits of the mission;
  • Act with integrity and professionalism in accordance with IOM’s Code of Conduct, at all times;
  • Perform such other related duties as may be assigned



Required Qualifications and Experience

Education


  • Bachelor Degree  in  the  relevant  field  (Social  Science,  Finance,  Business Administration,  Management,  other related field) with  minimum  one year of relevant working experience, or;
  • Completed High  School  degree  from  an  accredited  academic  institution,  with minimum three years of relevant working experience.
  • Experience
  • Good knowledge of, and experience in procurement and logistics, administration and operational;
  • Have working  experiences  in  administration,  logistics,  and  procurement,  preferably have experiences in procurement and logistics at IOM


Skills


  • Ability to  prepare  clear  and  concise  reports  and  to  analyses  and  interpret  source information and data;
  • High  level  of  computer  literacy  is  required,  Good  knowledge  of  MS-Office,  specifically Microsoft EXCEL;
  • Have knowledge and experiences in SAP is an advantangee
  • Languages
  • Fluency in English and Portuguese both oral and written is required.


Required Competencies

The incumbent is expected to demonstrate the following values and competencies:


Values – all IOM staff members must abide by demonstrate these three values:
Inclusion and  respect  for  diversity:  respects  and  promotes  individual  and  cultural differences; encourages diversity and inclusion wherever possible;
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct;

Professionalism:  demonstrates   ability   to   work   in   a   composed,   competent   and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results;
Delivering results:  produces  and  delivers  quality results  in  a  service-oriented  and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability:  takes  ownership  for  achieving  the  Organization’s  priorities   and assumes responsibility for own action and delegated work;
Communication:  encourages  and  contributes  to  clear  and  open  communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any  offer  made  to  the  candidate  in  relation  to  this  vacancy  notice  is  subject  to  funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances.

How to apply:

Interested candidates are invited to submit their applications in ENGLISH, with:

a) Cover letter, clearly specify suitability and availability date
b) Detailed  curriculum   vitae,   including   historical   salary   and   minimum   three   referees (preferably former direct supervisors).
Please submit your application by email to iommzbvacancies@iom.int , indicating the reference code above (SVN/MZ10/2020/023 – Logistics Assistant) as subject. The deadline for applications is 6 May 2020.
Location: Pemba

Only applicant who meets the above qualification will be considered.

No Fees:

IOM  does  not  charge  a  fee  at  any  stage  of  its  recruitment  process  (application,  interview, processing,  training  or  other  fee).  IOM  does   not  request  any  information  related  to  bank accounts.

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